Whitewood Recording Studio
Last updated: 21/07/26
Whitewood Recording Studio (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect personal data when you visit our website or get in touch with us.
Studio address
Whitewood Recording Studio
Liverpool
L8 5RN
United Kingdom
If you have any questions about this policy, please contact us at:
Email: info@whitewoodrecordingstudio.com
1. Information We Collect
We may collect and process the following data:
- a) Information you provide to us
- Name
- Email address
- Phone number
- Any message details you submit via contact forms, email enquiries, or booking requests (Note: Contact form submissions are transmitted directly to our email system and are not stored within the website’s database).
- b) Technical information
- IP address (processed temporarily by our web server to deliver page content and maintain server security)
- Basic request headers (such as browser type and referring page)
Note: Our website does not use cookies or tracking scripts to collect personal information or track user behavior across the web.
2. How We Use Your Information
We use your personal data to:
- Respond to enquiries and booking requests
- Provide studio services
- Communicate about sessions, availability, or services
- Improve our website and user experience
- Comply with legal obligations
We do not sell or rent your personal data to third parties.
3. Legal Basis for Processing
We process personal data under the following lawful bases:
- Consent: When you contact us or opt in to direct communications.
- Contract: When data is required to perform or fulfill studio booking agreements.
- Legitimate Interests: To safely operate, maintain, and improve our business and website.
- Legal Obligation: Where required by applicable law.
4. Data Storage and Security
We take appropriate technical and organizational measures to protect your personal data against loss, misuse, unauthorized access, or disclosure.
Our website is hosted on servers located in the United States (US). Contact form submissions and email inquiries are transmitted directly to our secure business email accounts rather than being stored in the WordPress website database. Any international data transfers from the EU or UK are protected under recognized legal mechanisms, including the EU-U.S. Data Privacy Framework (DPF) and its UK Extension.
5. How Long We Keep Your Data
We retain personal data only for as long as necessary:
- Enquiry & Contact Form Data: Up to 24 months from your last interaction.
- Client & Booking Records: Retained as required for accounting, business, and legal purposes.
You may request deletion of your personal data at any time (see Section 9).
6. Cookies
Our website does not set or use cookies for tracking, marketing, or functional personalization. You do not need to manage or consent to cookie usage to browse our site.
7. Analytics and Visitor Counting (Statify)
Type and Scope of Processing
We use the privacy-friendly analytics plugin Statify (provided by Pluginkollektiv) on this website. Statify is used solely for the statistical evaluation of visitor numbers and top-performing content.
Statify operates completely without cookies and does not store personal data (such as IP addresses, location data, or individual browser profiles) in our database. The plugin merely records anonymous page view counts and, if applicable, the referring website address. There is no transmission of analytics data to third parties.
Hosting Location and Data Transfers
Our website is hosted on servers in the United States (US). Because Statify processes statistics locally on our server without creating user profiles or storing personal identifiers, no unsafe tracking takes place. Technical connection data transferred between your device and our server is safeguarded via the EU-U.S. Data Privacy Framework (DPF) and the UK Extension to the EU-U.S. DPF.
Legal Basis
Processing is based on our legitimate interest in measuring and optimizing our platform’s performance:
- US / General Visitors: Legitimate business operations and optimization.
- UK Visitors: Art. 6(1)(f) UK GDPR
- EU Visitors: Art. 6(1)(f) EU GDPR
Storage Period
The anonymous statistical raw data is automatically deleted from our database after a maximum of 30 days.
8. Third-Party Services
We do not share your data with external tracking or advertising providers. We may use trusted infrastructure service providers (such as website hosting and email relay services) to operate our platform and communicate with you. These providers process data strictly on our behalf under compliant data protection standards.
9. Your Rights
Depending on your location (including rights under the UK GDPR and EU GDPR), you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your personal data
- Object to or restrict data processing
- Withdraw your consent at any time
To exercise any of these rights, please contact us at info@whitewoodrecordingstudio.com.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect site changes or regulatory updates. Any revisions will be posted on this page with an updated revision date.
11. Contact & Regulatory Info
If you have questions or concerns about how we handle your data, please reach out to us directly at info@whitewoodrecordingstudio.com.
If you are located in the UK and feel your concern was not addressed adequately, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk.
